Executive Assistant

MOVE Your Business is proud to represent our client, a Quebec-based producer specializing in recreational cannabis, cultivated entirely by local farmers. They provide high-quality, legally compliant cannabis products approved by Health Canada, emphasizing responsible use and sustainable, traditional farming methods. Their mission is to facilitate access to safe, premium cannabis while honoring the plant, its origins, and the environment. They are committed to producing 100% Quebec-grown cannabis, maintaining certified quality, promoting sustainability, and actively supporting its community.

On behalf of our client, we are seeking a highly organized and professional Executive Assistant to provide comprehensive administrative support to our client’s CEO, ensuring smooth day-to-day operations and efficient workflow. The ideal candidate is detail-oriented, a quick thinker, and skilled at managing multiple priorities in a fast-paced environment. The workload will vary from week to week, requiring flexibility and adaptability.

Key Responsibilities:

• Manage the CEOs calendar, schedule meetings, coordinate travel, and ensure the CEO is well-prepared for all commitments.
• Serve as the primary point of contact for the CEO, handle emails and calls, respond to inquiries, and ensure timely follow-up on outstanding matters.
• Draft, edit, and format documents, reports, and presentations for the CEO, ensuring accuracy, clarity, and professionalism.
• Schedule and prepare agendas for CEO-led meetings, take detailed minutes, and distribute action items to relevant stakeholders.
• Track and manage tasks, deadlines, and follow-ups to keep the CEO focused on top priorities.
• Maintain accurate records, files, and databases with the highest level of confidentiality.
• Act as a professional representative of the CEO in interactions with internal staff, clients, and external partners.
• Ad Hoc Support: Provide flexible support on special projects, research, event planning, and other assignments as directed by the CEO.

Requirements & Qualifications:

• Minimum of 2 years proven experience as an Executive Assistant, preferably supporting senior management or executives.
• Prior experience in a fast-paced work environment.
• Strong organizational and multitasking skills with keen attention to detail.
• Ability to think quickly, troubleshoot, and solve problems effectively.
• Excellent written and verbal communication skills, with a professional demeanor.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and related tools.
• Proven ability to handle sensitive information with the utmost confidentiality and discretion.
• Strong time management skills with the ability to prioritize competing demands.

Working Hours:

Full Time (40 hours per week)

Monday through Friday 8 AM – 5 PM Eastern Time

Pay: $750 + $55 Allowance per month

About Us:

MOVE Your Business is an outsourcing company based in Southern California, dedicated to empowering both businesses and professionals. We connect growing companies with skilled virtual talent while creating meaningful, long-term opportunities for our team members. As a fast-growing player in the outsourcing space, we’re committed to building partnerships that drive success and to fostering a supportive, inclusive environment where our people can thrive and grow with us.