Executive Assistant

We are hiring an Executive Assistant for a fast-growing gaming company. You will work directly with the Operations Director, providing comprehensive administrative and creative support to drive day-to-day operational excellence, streamline systems, and help the team stay organized and productive. A strong interest in the gaming industry is essential to fully understand and engage with the company’s projects and culture.

Key Responsibilities

• Handle inbox management, draft communications, and respond to emails on behalf of the Operations Director
• Coordinate internal meetings, gaming-related events, and cross-functional collaboration sessions
• Assist with operational reporting preparation and project tracking within Trello
• Support process documentation, SOP creation, and creative project coordination
• Ensure seamless communication between creative, operations, and gaming teams
• Coordinate with internal teams and external partners
• Assist with Discord community management and ensure alignment between operations and community engagement
• Provide design support using Illustrator, including vektoring and visual asset preparation for internal and external use
• Support process improvement initiatives and workflow optimization for creative and operational systems

Required Qualifications

• Experience as an Executive Assistant or in a similar support role
• Background supporting senior leadership in operations or creative departments
• Strong knowledge of project management systems, particularly Trello
• Excellent written and verbal communication skills
• Demonstrated interest and passion for the gaming industry
• Experience working remotely with cross-functional creative and operations teams

Preferred Qualifications

• Background in operations, creative coordination, or project management
• Experience in global or multinational work environments
• Previous exposure to gaming industry workflows or community engagement
• Strong interest in creative processes, workflow optimization, and system enhancement

Required Skills & Tools

• Google Workspace (Gmail, Docs, Sheets, Drive, Calendar)
• Discord
• Trello
• Illustrator (including vektoring)
• Familiarity with project management and creative collaboration platforms

Schedule & Pay

• Full-time position: 40 hours per week, Monday through Friday
• U.S. working hours
• Fully remote position
• Salary: R14,000 – R16,000 ZAR per month (South Africa) or 44,000 PHP – 55,000 PHP per month (Philippines), depending on experience and skill
• Opportunity for role expansion based on performance

System Requirements

• Internet speed of at least 20 Mbps
• Computer with a 2.4 GHz processor or higher
• 8 GB of RAM or higher
• Windows 10 or newer, or Mac OS X 10.10 or newer
• HD 720p webcam
• Headset with a microphone

Benefits

• Competitive pay rates
• Consistent hours and pay
• Flexibility to work remotely from anywhere
• Elimination of commute time and costs
• Work directly with senior operations leadership, gaining exposure to both creative and strategic decision-making
• Opportunities for skill development and career advancement within the gaming industry
• Supportive and collaborative remote work environment