Executive Administrative Assistant

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JOB TITLE

Executive Administrative Assistant

JOB ID

SHAMIC

INDUSTRY

Personal Development

LOCATION

South Africa, Philippines or Egypt. Must be able to work in the U.S. (ET) hours

JOB STATUS

Full Time

WORK SCHEDULE

8:00am to 5:00pm / 9:00am to 6:00pm EST (Flexible)

SALARY

$1,000/month

TARGET START DATE

MID SEPTEMBER

Role Overview

About the Client

The client provides culturally relevant leadership development programs that empower individuals, groups, and organizations to lead with accountability, purpose, and vision. With over years of experience, they specialize in conflict resolution, anti-racism, and diversity, equity, and inclusion (DEI) initiatives, as well as reproductive justice and birthing issues in the U.S. Their holistic and transformative approach, integrating coaching, counseling, storytelling, and rituals, is deeply rooted in social justice and aims to create meaningful impact in communities.

About The Role

The client is seeking a skilled, dedicated, and empathetic Virtual Assistant to provide administrative and technical support. This role is essential for managing the daily operations of a busy solo entrepreneur and ensuring that the founder can focus on her core mission. The ideal candidate will be proactive, independent, and strongly aligned with the company’s core values of anti-racism, social justice, and decolonization.

Key Responsibilities

• Manage speaking engagements from inquiry to completion, including drafting quotes and handling logistics.
• Coordinate a busy calendar with meetings, appointments, and travel.
• Provide technical support with automation tools, CRM systems, and AI workflows. Must be proficient with Zoom and Calendly, including webinars, breakout rooms, and troubleshooting.
• Support leadership and women’s intuition programs twice per year with preparation and logistics.
• Handle email correspondence and inquiries in a timely manner.
• Draft, send, and track invoices, ensuring accuracy and timely follow-up.

Qualifications And Skills

• Experience in virtual administrative or executive support, preferably for a solo entrepreneur or small business. Must be able to work on an American schedule.
• Strong alignment with values of anti-racism, diversity, equity, inclusion, and social justice.
• Proficiency with administrative and communication tools, including automation and AI.
• Excellent written and verbal communication, strong organization, and the ability to work independently with attention to detail.
• Reliable internet, a backup plan, and proper hardware including a high-quality headset.