Bookkeeper

Senior Bookkeeper & Executive Assistant

Senior Bookkeeper & Executive Assistant – Partnership-focused role with international expansion opportunity and team leadership development potential

About us (Genius)

Genius connects talented professionals with remote career opportunities at growing companies worldwide. We specialize in matching skilled people with positions that offer competitive pay, meaningful work, and real advancement potential.

Why choose Genius opportunities:

• Quality Companies: We partner with established, growth-focused businesses that invest in their teams
• Competitive Pay: Access to market-rate salaries with cost-of-living advantages in your location
• Career Growth: Our client companies prioritize employee development and long-term career progression
• Values Match: We ensure you work with employers who value integrity, respect, and excellence
• Ongoing Support: Six-month placement guarantee means we care about your long-term success

About our client:

You’ll join an established luxury manufacturing company transitioning to international operations. They’re expanding their China manufacturing capabilities which creates strong opportunities for career growth.

This opportunity stands out because you’ll be the foundation hire for their planned 4-5 person international operations team. You’ll establish administrative and financial processes while working directly with the company owner who prioritizes employee satisfaction and long-term partnerships.

The company offers schedule flexibility, gradual responsibility expansion, and genuine investment in employee development.

About this role’s impact

You’ll directly impact the company’s international manufacturing transition through expert administrative coordination and multi-company financial management. Your work will establish the operational foundation for team expansion while building specialized expertise in international operations.

This role offers strong growth potential because you’ll master complex administrative systems and specialized processes that are highly valuable skills. You’ll develop leadership capabilities as the team expands.

For your career: Expertise in international manufacturing operations, multi-company administration, and potential team supervision experience.

Your mission

As Senior Bookkeeper & Executive Assistant, your mission is to provide comprehensive administrative support while establishing accurate financial controls across three business entities during the China manufacturing transition. You’ll master specialized international trade processes and create scalable systems for the growing team.

Success means building trusted partnership relationships, maintaining financial and administrative excellence, and developing expertise that accelerates your career growth.

What makes you a fit

You bring:

• 5-10 years bookkeeping experience with proven capabilities
• 3-5 years tenure with one employer, demonstrating commitment to professional stability and growth
• QuickBooks expertise with systematic approach to financial accuracy and administrative process management
• Strong communication skills including comfort providing direct feedback and autonomous decision-making
• Proven ability to learn specialized processes while maintaining accuracy in current responsibilities

What sets you apart

• Advanced QuickBooks expertise with complex multi-entity structure management experience
• Experience supporting executive leadership in international trade, manufacturing, or complex business operations
• Track record of establishing administrative and financial processes while training team members in systematic approaches
• Demonstrated success in partnership-focused work environments with flexible scheduling adaptation
• Background in gradual responsibility expansion and professional development through specialized training

Bonus points

• Fabric, textiles, or luxury manufacturing industry familiarity
• Experience with China manufacturing, tariff management, or trading company structures
• History of building operational foundations for expanding teams
• Bilingual capabilities or international business communication experience

What you’ll do

Daily, you’ll:

• Provide executive assistant support including calendar coordination, communication management, and comprehensive administrative task coordination
• Manage QuickBooks financial operations with systematic accuracy and attention to detail
• Verify invoices and prevent duplicate billing while building relationships with suppliers and vendors
• Process payroll and maintain organized documentation for smooth business operations

Weekly, you’ll:

• Master specialized calculations and international trade management for China manufacturing transition
• Collaborate directly with leadership on administrative analysis and operational improvements
• Document processes and establish systems that prepare for team expansion

As you grow in the role:

• Lead training and onboarding for new team members in administrative and financial processes
• Take on specialized international operations responsibilities that build valuable career expertise
• Develop supervisory skills managing the expanding 4-5 person international operations team

What you can expect in your first year

Within 1 Month:

• Complete dedicated onboarding program working directly with the CEO to understand business operations and expectations
• Establish daily workflows for administrative management and financial responsibilities
• Begin learning company-specific processes and building the partnership foundation for long-term success

Within 3 Months:

• Master international operations processes and specialized management with confidence
• Demonstrate accuracy and efficiency gains in multi-company administrative operations
• Build trusted partnership relationship with leadership through reliable communication

Within 6 Months:

• Lead process documentation efforts that establish standards for team expansion
• Handle complex specialized coordination independently
• Receive expanded responsibilities reflecting proven competency and partnership value

Beyond Year One:

• Supervise and train new team members as the international operations team grows
• Become the subject matter expert in international manufacturing administrative processes
• Advance to senior operations role with leadership responsibilities and specialized expertise

Expected career progression

Typical advancement paths:

• Expertise Track: Executive Assistant → Senior Executive Assistant with Financial Specialization → Senior Administrative Operations Specialist
• Leadership Track: Executive Assistant → Senior Executive Assistant with Training Responsibilities → Administrative Team Lead
• Hybrid Track: Executive Assistant → Senior Executive Assistant with Operations Focus → Operations Coordinator

Growth timeline:

Most successful candidates see gradual responsibility expansion and expertise development over 18-24 months, with advancement based on individual strengths and business needs.

What drives advancement:

Consistent performance, process expertise, and partnership approach create opportunities for specialized responsibilities, modest title progression, and compensation increases aligned with expanding contributions.

Our hiring process

5-step process:

Initial application: Quick online application with resume and brief cover letter

Screening call: 15-minute conversation about experience and mutual fit

Skills assessment: Practical administrative and financial management evaluation

Client interview: Final conversation with your future employer about role specifics

Timeline: We typically complete our process within 7-10 business days with regular updates throughout.

About your leadership

You’ll work with:

An experienced business owner who values direct communication, employee satisfaction, and long-term partnerships. They prioritize gradual development and invest in training that builds specialized expertise.

What this means for you: Leadership that supports professional growth through specialized training, flexible scheduling, and genuine investment in your career advancement.

Why join us

Competitive Compensation: $1,600-2,300 monthly

Career Growth: Foundation role with clear advancement to specialized expertise development

Meaningful Impact: Lead administrative operations for international business expansion with direct leadership collaboration

Flexible Environment: Schedule flexibility with priority on employee satisfaction and work-life balance

Skill Development: Master valuable international operations and multi-company administration expertise

Ready to apply

We’ve given you a clear picture of this partnership-focused opportunity and growth potential. If this aligns with your career goals and you value long-term professional relationships, we’d love to hear from you.

Even if you don’t meet every requirement listed, we encourage you to apply. We value loyalty, learning mindset, and cultural fit as much as experience.

This role is perfect for experienced bookkeepers with strong executive assistant skills ready to build specialized expertise while contributing to meaningful business growth.