Bookkeeper

Job Description – Bookkeeper & Operations Support

Location: Remote (PH-based preferred)

Hours: Approx. 15–25 hours per week

About Us

Local Peoples is a design and strategy studio working across branding, digital, and social impact projects. We are seeking an experienced Bookkeeper & Operations Support to manage our financial processes, support business operations, and ensure smooth day-to-day running of the studio.

Key Responsibilities

1. Bookkeeping & Finance (Core Focus)

• Manage all bookkeeping in Xero (minimum 3 years’ experience required).
• Reconcile bank accounts, approve invoices, set payment dates, and prepare ABA files.
• Run payroll, file with ATO, and set up fortnightly superannuation payments.
• Support cashflow forecasting using Xero’s short-term cashflow tools.
• Prepare BAS for lodgment (BAS to be lodged by external accountant/agent).
• Review and approve client invoices (via Streamtime sync to Xero).
• Monitor overdue invoices and follow up on payments.
• Manage Workcover lodgements (VIC and ACT).

2. Payroll & Staff Administration

• Set up new staff in Xero (contact details, super forms, contracts).
• Ensure payroll compliance with Australian requirements.
• Manage fortnightly payroll and PAYG obligations.
• Support timesheet collection and approvals.

3. Operational & Client Support

• Coordinate weekly check-ins with the Managing Director to review finances, staffing, and processes.
• Support client-related processes such as timesheet approvals and billing follow-ups.
• Provide admin support in Streamtime (job setup, invoice generation, staff time reviews).

4. Business Support Functions (as required)

• Assist with business development: update pipeline in Copper CRM, follow up on client opportunities.
• Provide recruitment support alongside the People & Culture Coordinator.
• Assist onboarding processes and HR administration.
• Provide general operations support and contribute to process improvements.

Key Requirements

• Minimum 3 years full-time experience as a Bookkeeper working with Australian companies.
• Advanced Xero skills (including payroll, superannuation, bank reconciliations, and cashflow management).
• Strong understanding of Australian payroll, BAS, PAYG, and superannuation requirements.
• Proven experience preparing BAS (BAS lodgment experience preferred but not essential — can be supported by external accountant).
• Strong attention to detail and accuracy in financial record-keeping.
• Ability to work independently and manage competing priorities.
• Excellent communication and stakeholder management skills.

Desirable Skills

• Experience using Streamtime (or similar project management/accounting software).
• Experience with Copper CRM or other CRM tools.
• Exposure to HR and recruitment processes.
• Comfortable supporting business development follow-ups.