Administrative Assistant

🚀 About PermitFlow

PermitFlow is redefining how America builds. Pre-construction remains one of the most broken and manual parts of the $1.6T construction industry, causing massive delays, wasted capital, and lost opportunity across the built world. Our AI workforce delivers unprecedented speed, accuracy, and visibility to pre-construction — accelerating housing development, enabling clean-energy projects, and driving economic growth in communities nationwide. To date, we’ve powered over $20B in real estate development, helping builders and contractors move faster, reduce risk, and scale with confidence

.We’re entering hypergrowth with clear product-market fit and a world-class team from top AI and construction companies. We’ve raised over $36.5M from Kleiner Perkins, Initialized Capital, Y Combinator, Felicis Ventures, and Altos Ventures, alongside backers from OpenAI, Google, Procore, ServiceTitan, Zillow, PlanGrid, and Uber. We are on a mission is to modernize how the built world operates

✅ What You’ll Do

• Experienced Administrative Assistant
• Strong communicator with excellent organizational skills and a flexible / self-motivated approach to business management
• Communicate with 3rd parties through phone and email
• Support the company’s work to facilitate accelerating development and long-term success

✅ What You Need

• A fast and reliable internet connection is required. Back up connection is recommended
• Laptop or Desktop with no less than 8 GB RAM, minimum of Intel Core i5 processor or equivalent
• A quality video camera is recommended for Zoom meetings
• Noise cancelling microphone

🙌 Qualifications & Fit

• Proven experience in a similar roles
• Excellent organizational abilities
• Outstanding communication and people skills
• Good attention to detail
• Computer literate; Familiarity with MS Office and common computer programs