Administrative Assistant

General Admin

Salary Range: $520 to $693 per month

Join a dynamic healthcare organization managing multiple facilities as they streamline operations through smarter scheduling! In this role, you’ll play a critical part in maintaining staffing efficiency by supporting the scheduling team with accurate data entry, shift tracking, and system updates. If you’re tech-comfortable, detail-oriented, and love turning chaos into clarity, this role offers a meaningful opportunity to impact daily care delivery while supporting a growing team.

What You’ll Do:

• Enter daily shift schedules in Excel following master staffing patterns.
• Record call-outs, time-off requests, and shift changes as reported by the on-site scheduler.
• Cross-check Excel data with scheduling software to keep all records accurate and aligned.
• Keep schedules at least two weeks ahead, posting open shifts and coordinating with staffing agencies when needed.
• Track shift fulfillment and update staffing dashboards to reflect current coverage.
• Monitor clock-ins and clock-outs, flagging any discrepancies or missing punches.
• Prepare staffing reports (such as scheduled vs. actual) and maintain clean, organized data logs.

Who You’ll Work With:

You’ll join a healthcare scheduling team that supports multiple facilities across New Hampshire. You’ll work directly with the on-site scheduler and interact daily via Zoom and email to ensure schedules reflect real-time staffing changes, playing a central role in daily staffing operations.

Who We’re Looking For:

• Detail-Oriented: Accurately manages large amounts of data across spreadsheets and software platforms.
• Tech-Comfortable: Confident using Excel, Google Sheets, and other tools (training provided) for real-time updates and coordination.
• Adaptable: Can learn workflows, stay proactive in anticipating needs, and communicates effectively with the team.
• Process-Driven: Follows structured procedures, improves processes when possible, and ensures tasks are completed on time.
• Experience: General work experience required.

Why Join Us?

• Impact: You’ll play a critical role in making sure healthcare teams are properly staffed every day, helping facilities deliver timely and efficient patient care.
• Culture: Join a growing team that values precision, accountability, and problem-solving in a high-impact environment.
• Benefits:
• Enjoy preset salary growth and weekly salary payments.
• 100% work-from-home flexibility.

Work Details:

• Schedule: Mon – Fri 10:00 AM – 6:00 PM EST (may shift to 12:00 PM – 8:00 PM EST after training)
• Employment Type: Full-time

How to Apply:

Click Apply to start your application. Come and make a difference in healthcare operations!

We are an equal opportunity employer and value diversity at our company.